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The Transparency International Secretariat (TI-S) is currently seeking a System Administrator (m/f/d), with a focus on Microsoft 365, to join the Technology Team. 


Role Purpose: Maintanence of the technical and operational efficiency of TI-S software and hardware and provision of user support to both staff of the TI Secretariat (approx. 120 users) and National Chapters of the TI Movement (approx. 2000 clients globally) within specifically the context of Microsoft 365 across the TI Movement.  

Team: Technology Team 

Reporting Line: IT Manager 

Salary Band: PF2 (mid-level)

Starting Date: 15.12.2022 

Contract Duration: Currently we can offer an employment contract limited for a duration of 2 years. There is a prospect of extension subject to organizational need continuing, performance proven and funding confirmed and there is interest in a stable and long-term cooperation. 

Working Hours: full time [100%; 40 hours per week]. Applications for part time gladly considered. 

Location: Transparency International Secretariat (TI-S), Berlin/Germany 

Job ID: TIS-IT-SA-102022



Based in the Technology Team and reporting to the IT Manager, the System Administrator will, specifically within the context of Microsoft 365 across the TI Movement:          

  • Develop, maintain and implement IT systems that include workflows, processes, controls and documentation

  • Develop, coordinate and optimise the technical infrastructure of TI-S including user guidance on technical procedures, templates and systems supporting the effective functioning and usage of installed technology   

  • Manage user hardware and software installation and upgrades 

  • Administer on-premise and cloud-based servers and other key infrastructure components 

  • Troubleshoot to identify technology functioning/usage problems and implement user-friendly solutions 

  • Ensure IT work deliverables meet quality standards and proactively seek input from relevant experts where necessary 

  • Respond to internal IT requests, analysing and providing solutions in a timely manner; providing user support to both Transparency International Secretariat staff (approx. 120 users) and National Chapters of the Transparency International Movement (approx. 2000 clients globally) 

  • Migrate Transparency International chapters from their existing email systems to the central Microsoft 365 platform 

  • Maintain and develop the organisation’s Sharepoint structure including the creation of workflows and automations using Power Automate 

  • Administer the DNS configuration of email domains to ensure high levels of mail deliverability and protect against impersonation and spoofing 

  • Coordinate and/or contribute to Technology team projects and provide input on the development of strategies, policies and procedures, taking into account best practice 

  • Escalate issues to third-party service providers where necessary and maintain positive working relationships with suppliers 

  • Contribute to the overall functioning of the team by providing proactive and ad hoc support where necessary in close consultation with the IT Manager 

  • Be an ambassador for the Microsoft 365 platform within the Transparency International movement 


In order to succeed in this role, candidates will need to meet the following: 

  • Relevant ICT degree and/or equivalent professional qualification/s  

  • 5+ years of relevant work experience servicing the information systems needs of a medium size, preferably international, organisation, with proven experience of coordinating large-scale IT projects rolling out new technologies 

  • Expert knowledge of Microsoft on-premise and cloud solutions (Office 365) 

  • A working knowledge of PowerShell commands and scripts 

  • A working knowledge of data migration from GCP, EOP and other webmail providers 

  • Experience implementing Email Authentication techniques such a SPF, DKIM and DMARC. 

  • Familiarity with the ITIL framework of best practice for IT Service Management 

  • Knowledge of IT security and IT business continuity/disaster recovery an asset 

  • Strong communication skills, particularly at distance communication, and ability to work effectively across diverse teams and countries, with strong networking and stakeholder management skills  

  • Excellent analytical and problem-solving skills and ability to diagnose and resolve issues effectively and efficiently 

  • Strong organizational skills and ability to successfully manage priorities in a dynamic and fast paced environment 

  • Good interpersonal skills with the ability to communicate ICT matters to individuals with diverse backgrounds, including the ability to deliver effective IT training on new technologies 

  • High degree of service orientation and ability to remain calm and courteous under pressure 

  • Professional language proficiency in English; additional languages, in particular German, French or Spanish, an asset 

  • Commitment to the values and principles of Transparency International 


Joining the Transparency International Secretariat candidates can expect:

  • the opportunity to become part of the global movement against corruption and make a positive contribution to the work of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues
  • a role with purpose, working in a team of engaged and enthusiastic experts in the field of anti-corruption, driven and united by the desire to fight corruption and achieve significant and large-scale replicable impact
  • a dynamic, flexible and international working environment with peers representing 45+ different nationalities
  • a high degree of collaboration and autonomy in a lean and agile organisation with flat hierarchies, streamlined decision-making processes and a shared leadership culture with servant leadership philosophy
  • opportunities to learn and grow, including regular Show & Tell meetings and visits by external experts

Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work life balance, incl.:

  • a relocation package incl. sponsorship of work permit if needed and financial contribution to German language classes
  • generous time off with 30 days of annual leave per year and flexible working times around core hours
  • the possibility of Work from Abroad for periods of time (currently for up to 10 working days at a time for a maximum of 20 working days per calendar year), currently being piloted in an ongoing effort to increase virtualisation of work and foster highly collaborative remote work using MS Teams throughout the organisation
  • Sodexo Restaurant Checks with plenty of options nearby the office for reduced prices for meals
  • selection of fruits and hot drinks, summer and winter parties, and ‚Social Fridays’ with complimentary snacks and drinks
  • reduced membership fees with Urban Sports Club
  • a centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree


Interested candidates are invited to submit a CV and cover letter in English, merged into one PDF file, via the online recruitment system clicking on the button ‘Apply Online’.

Closing date for applications is November 13th 2022.

Only applications duly completed and received through the online recruitment system will be considered.

The Transparency International Secretariat is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome applications from qualified candidates of all regions, countries, cultures and backgrounds. Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed. Selection of staff is made on a competitive basis and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.


Please note that Transparency International does not charge any fees at any stage of its recruitment and selection process (whether at application, processing, testing, interviewing, traveling or otherwise). In addition, TI does not require or need to know any information relating to the bank account details of applicants.



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