Project Associate, Global Projects (m/f/d)
ABOUT THE ROLE
The Transparency International Secretariat is currently seeking a Project Associate (m/f/d) to join the Projects Team, to work on new and ongoing projects, with a strong focus on supporting the implementation of the Climate Governance Integrity project (CGIP), our biggest global grant (30 countries) funded by the Waverley Street Foundation, and the start-up of new anticipated awards in the course of 2025.
OVERVIEW OF KEY DIMENSIONS
Role Purpose: The Project Associate (m/f/d) is responsible for helping to coordinate the start-up, work flow, monitoring, evaluation and learning (MEL), partner reporting and administrative management and design of new and ongoing projects and ensuring that agreed goals, best practice standards, donor obligations and TI-S regulations are met relating to project implementation and MEL by TI-S and partners.
Team: Projects
Reporting Line: Head of Projects
Salary Band: for this position corresponding to band PF1 a salary starting EUR 35,175.00 gross per year depending on relevant experience
Starting Date: As soon as possible
Contract Duration: Currently we can offer an employment contract until the end of December 2025, when the project is currently scheduled to end.
Working Hours: full time [100%; 40 hours per week]
Location: Transparency International Secretariat (TI-S), Berlin
MAIN RESPONSIBILITIES OF THE ROLE
Based in the Projects Team, the Project Associate (m/f/d) will:
- Proactively support day-to-day project implementation of projects in the Projects Team, ensuring consistency with TI-S processes, procedures and best practice standards
- Strive for high-quality outputs and the greatest possible impact of project activities to advance the anti-corruption agenda in relevant countries
- Work in close collaboration and ensure ongoing communication with project partners in relevant regions, particularly in relation to ensuring high quality and consistent standards of monitoring data and donor reporting
- Support project leads and partners to monitor and evaluate project/programme advocacy interventions and impact, plan advocacy interventions and research and communication/outreach activities, and share knowledge and experience across activities
- Contribute to reviewing periodic narrative and financial reports received from chapters, ensuring they adhere to project guidelines. Support chapters in enhancing their reporting quality and follow-up to ensure timely submission of reports that meet the required standards
- Ensure high quality and consistent MEL data collection, analysis, reporting, and strengthen gender and inclusion mainstreaming activities, while ensuring that the project MEL aligns with the organisational MEL standards and systems
- Assist in the development of learning products and the organisation of learning events at project level based on MEL findings
- Support the preparation of project outputs, including narrative/accountability reports, trainings, events, presentations, publications, communications materials, web content, etc
- Support the organisation of events/meetings and related logistics; contribute to appropriate information management including preparing documentation before and after events
- Support financial administration and compliance of the project (monitoring budgets, contracting partners and consultants, organising funding transfers, reimbursements, invoices etc.)
- Respond to requests for information, researching in order to provide sufficient responses or escalating where needed
- Support the coordination of work and information flow between the project and other internal teams (e.g. Finance, Policy & Advocacy, Global Movement, Communications, Research) ensuring process integrity, as well as coordinating regular updates within the team
- Contribute to the overall functioning of the team by providing proactive and ad hoc support where necessary and undertake administrative tasks related to the day-to-day operational running of project work as required
CANDIDATE PROFILE
In order to succeed in this role, candidates will need to meet the following:
- University degree in social sciences, administration, journalism, economics, management, or another relevant field
- 2+ years of relevant experience - preferably with an International NGO or International Organisation - working on project management, budget/financial monitoring and MEL support or related, in a multi-country delivery context (essential)
- Experience with donor-funded projects in the civil society field and donor rules and regulations, including experience of supporting MEL and impact reporting (essential)
- Knowledge of, or considerable interest in, the work of TI and the field, of anti-corruption
- Experience with supporting outcome harvesting-based MEL approaches an advantage
- Experience with supporting/strengthening gender and inclusion mainstreaming in project implementation
- Experience in organising major events with diverse international partners, in-person and remote, and meetings and workshops with project partners to support the development and roll-out of project MEL frameworks and processes
- Excellent organisational and financial skills and ability to effectively support projects in a fast-paced and dynamic environment, and work flexibly across projects as needed
- Results orientation, resilience and tenacity with the ability to work under pressure in a collaborative setting, with exceptional attention to detail and high quality standards of data task delivery
- Strong interpersonal skills and ability to communicate and network effectively with a wide range of internal and external stakeholders
- Excellent oral and written communication in both English and Spanish essential; additional languages an advantage
- Latin America regional experience an advantage
- Strong interpersonal, teamwork and intercultural communication skills, particularly at distance communication
- Commitment to the values and principles of Transparency International
WHAT WE OFFER
